Job Description

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. You will help run the day-to-day of the office, staff, and partner with another lead administrative coordinator in Westwood, Los Angeles. Note our CEO has an office and focus in New York, and we are on East Coast hours.

You should be highly resourceful, reliable, meticulous, and enjoy a fast-paced business environment. We cater to elite law firms and partner-level lawyers who are at the top of their game. Our CEO has a demanding schedule and operates at a very high level.

Qualifications / Requirements

• Bachelor’s degree required. Recent college graduates that are fast learners, interested in law, and highly organized are encouraged to apply.
• Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus.
• Professional demeanor with the ability to interact will all levels, including strong “A” personalities.
• Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability.
• Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines.
• Ability to work independently.
• Accuracy, attention to detail, and timely follow-up on outstanding items.
• Excellent interpersonal skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality.
• Sound judgment, capable of analyzing situations and recommending solutions and alternatives.
• Strong initiative and readiness to take on special projects and/or additional tasks, with the ability to prioritize and manage multiple projects simultaneously.
• Tech-savvy and experienced in using Google Suite, Microsoft Office, etc.

Responsibilities

• Provide prominent level administrative and personal support to the CEO.
• Manage and maintain the CEO’s calendar, including scheduling appointments (including personal), meetings and travel arrangements.
• Responsible for coordinating all the CEO’s personal schedule including doctor and dental appointments, creating calendars, etc.
• Collaborate with all vendors including plumbers, carpenters, landscapers, contractors, home security, etc.
• Incumbent must be self-motivated and pro-active about noticing problems in the office and at the home and taking care of them timely and in a cost-effective manner.
• Incumbent will be responsible for extensive booking of meetings and calls between the CEO, clients, and attorneys.
• Incumbent will be responsible for keeping meticulous records and accurate calendar of meetings, calls, personal appointments, etc.
• Incumbent will be working closely with CEO’s business manager, IT personnel, Admin Assistant and HR Manager so an elevated level of professionalism, discretion and trust is absolutely necessary.
• During any down times you will assist the office with recruitment for the CEO’s business. You must have a passion and ability to source talent and recruit for internal positions.
• Managing and/or contributing to special projects as needed.

Skills:

• Data entry proficiency for accurately inputting information into calendar, spreadsheets, etc.
• Familiarity with phone systems for managing calls and taking accurate messages.
• Projection coordination abilities to assist in managing various projects as assigned by the CEO.
• Personal assistant skills to provide support in personal matters as needed by the CEO.
• Prioritize and manage multiple projects simultaneously.
• This position is NOT remote and requires someone who can work from 7 to 10 hours per day, 5 days a week (sometimes 6 days, if needed) and who has a car (and insurance) in good condition to drive to and during work hours.
• Please note that this job description is not exhaustive and additional duties may be assigned based on business needs.

Job Type: Full-time

Please send resume & cover letter to interviewees@kossoris.com

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