Job Description

Position: Virtual Assistant
Working Hours/Shift: Full-time, 9:00am–6:00pm CST – Monday to Friday
Salary Range: USD 1500 per month depending on experience

About the Role

This isn’t your typical Executive Assistant role. Our EA is the backbone of the business—bringing structure, consistency, and momentum to everything we do. You’ll directly support the founder, Juan, and play a crucial role in both client operations and internal systems.

We’re looking for someone proactive, highly organized, and driven to grow with us. You don’t need a background in fitness or nutrition—we’ll train you. You do need strong attention to detail, excellent communication skills, and a relentless desire to improve processes.

You’ll Receive:

• Direct training via Zoom + Loom walkthroughs

• AI support tools, including pre-trained ChatGPT conversations in Juan’s tone and style

• Daily guidance from Juan and access to key systems and documentation

• Growth opportunities in a mission-driven, fast-growing company

Core Responsibilities

1. Client Operations

• Onboarding Clients
  Upload workouts (Trainerize), input goals (macros, steps), add routines to calendars, send walkthroughs, and ensure clients understand the program.

• Biweekly Check-Ins
  Pull Typeform data, run through AI for feedback, organize notes, and apply program adjustments.

• Programming Support (Weekly)
  Create and update programs, adjust goals and habits, track compliance, and follow up with disengaged clients.

• Challenges & Prizes
  Monitor participation, track eligibility, manage prize documentation, and coordinate prize distribution.

2. Communication & Content

• Trainerize Messaging
  Flag key messages for Juan; eventually reply to FAQs using AI guidance.

• Instagram Stories
  Post twice daily using approved or relevant content.

• Podcast Support
  Upload/edit episodes, coordinate short-form clips, and organize media files.

• Social Proof
  Screenshot wins, organize into folders for social/internal use.

3. Systems & Financials

• Stripe & Finance Oversight
  Track payments, log updates, flag failed charges (no finance background needed—AI + Juan support provided).

• Budget Reconciliation
  Compare revenue vs. expenses weekly.

• File Organization
  Maintain clean documentation and clear shared folders.

4. Direct Support to Juan

• Inbox & Email Support
  Triage emails, draft appropriate replies.

• Daily Summary
  Share end-of-day report, including completed tasks, pending reviews, and urgent issues.

• Accountability & Scheduling
  Help Juan stay on track with priorities, tasks, and calendar.

What We’re Looking For

• Proactive – Thinks ahead and solves problems before they arise

• Organized – Keeps everything clean, current, and moving forward

• Clear Communicator – Professional, warm, and direct

• Mission-Driven – Believes in the overall vision and goals

• Loyal & Reliable – Someone I can count on daily

Preferred Qualifications

• Female candidate

• Young and ambitious

• Familiar with the Apple ecosystem ( MacBook + iPhone required )

Job Tags

Similar Jobs